Team Building Excellence: Venues Offering Unique Offerings

Team-building activities are a big part of almost all organisations, and as a venue, you have the opportunity to attract event planners looking for the perfect space to host these events. But with so many options, how can you stand out as the #1 venue for team-building events? 

This blog answers this question by explaining what planners look for in a venue and how you can meet or even exceed their expectations.

1. Convenient and Accessible Location

Planners want venues that are easy to get to. Accessibility means attendees arrive on time and hassle-free, and the event runs smoothly from start to finish. 

Most team-building event venues list things like:

Proximity: Planners often want venues close to their offices for shorter team-building activities to minimise travel time. It allows participants to get to the venue on time, do the activity, and get back to their day job without too much disruption. Highlight the convenience of your location and how it fits different event durations and themes.  

Ease of Transport: Is your venue accessible by all modes of transportation, including public transport, cars, and even bikes? Provide details on nearby options, parking, and accessibility for ride-share services to appeal to planners looking for hassle-free travel arrangements.

Your USP: Your venue's surroundings should match the theme of the team-building event. For example, if the event is outdoors, venues with natural scenery, fresh air, and plenty of space will be attractive. Be sure to emphasise any unique features, such as sustainability or nearby attractions, that make your location special.

2. Capacity

Showcase your venue’s capacity and adaptability to different team-building activities. Explain how different spaces can accommodate any type of gathering without overcrowding. Whether the activity involves physical movement or seating arrangements, show that your venue can accommodate all types of events by calling out these features:

Flexible Spaces: Your venue must have different spaces, such as large open areas for physical activities or smaller rooms for breakout sessions or workshops, that can be used for different group sizes and activities. List all the spaces along with the dimensions so event organisers can plan accordingly. 

Scalable Facilities: Mention any scalable facilities your venue has, such as movable walls or temporary structures, that can create extra space or divide larger areas into smaller sections as needed.

3. Layout

Layout is key to team building excellence. It fosters interaction and engagement. 

Show off the versatility of your venue’s layout by mentioning:

Interactive Design: How does your venue’s layout encourage interaction? For example, does it have enough open spaces for physical activities, or is it more suitable for seating arrangements that encourage group discussions?

Safety and Accessibility: Ensure your venue's layout meets safety and accessibility standards. Include high-resolution pictures of wide aisles, unobstructed pathways, ramps, and other accessible facilities for all participants, including those with special needs.

Customisation Options: Provide details on how your venue can be customised with movable furniture, ambient lighting, and adaptable décor to fit the event’s theme.

4. Equipment and Facilities

Planners expect venues to offer catering, technology, and furniture for their activities. List the equipment and facilities available and how they can turn your client’s team-building ideas into a reality and potentially save them from outsourcing these services.

Catering: Explain all catering options, including the ability to provide different menus for different dietary requirements. Do you have on-site kitchens or partnerships with local caterers?

Technology and Connectivity: List the technology and connectivity options available at your venue, including high-speed internet, audiovisual equipment, projectors, screens, sound systems, and microphones. The point is to ensure planners know your venue can handle their technical needs.

Furniture and Décor: Describe the furniture and décor your venue can provide, including tables, chairs, linens, and decorations that can be customised according to the event theme. Explain how these can enhance the ambiance and functionality of the space.

5. Pricing

Planners use online venue listings like Venuedirectory.com, price comparison tools, and their negotiation skills to stay within budget. Explain your pricing and value-added services in detail, along with flexible rates during off-peak seasons, to appeal to budget-conscious planners. Make sure to include:

Transparent Pricing: Provide clear, upfront pricing, including rental fees, extra costs for equipment or services, or any available packages or discounts so that planners can make informed decisions. 

Value-Added Services: List any value-added services your venue offers, like free Wi-Fi, free parking, or included setup and teardown to make your venue more competitive.

Seasonal Discounts: Highlight any seasonal or off-peak discounts to help planners stay within budget. Flexible pricing during the off-season will make your venue an attractive option for budget-conscious planners.

6. Terms and Conditions

Planners need to understand the terms and conditions. Ensure your venue’s cancellation and refund policies, insurance and liability details, and security measures are clear. Talk about: 

Cancellation and Refund Policies: State your venue’s cancellation and refund policies, including any fees or penalties for late changes. Give examples of how much notice is required for cancellations and what percentage of the deposit is refundable.

Insurance and Liability: State the insurance coverage your venue provides and any waivers or disclaimers that planners must sign. Highlight the safety measures to protect participants from accidents, injuries, or damage during the event.

Security Measures: Describe your venue's security measures, access controls, surveillance systems, and data protection protocols. Let planners know that their attendees’ safety and privacy is your top priority.

Be The Go-To Team-Building Event Venue with Venue Directory

When planning an event, choice is key. To get noticed by event planners, your venue has to stand out from the rest. Venue Directory has two great products to help: Promoted Listings and Enquiry Insights.

Promoted Listings: Maximum Exposure, Priority Placement

With promoted Listings, your venue gains exclusive visibility among meeting and event planners. Showcase all the above points, such as layout, venue capacity, value-added services, and location to attract a highly targeted group of planners and position yourself as the premier choice for planners seeking team-building venues.

Enquiry Insights: Optimise Your Venue’s Performance

While promoting your venue is important, understanding and enhancing your performance is equally crucial. Enquiry Insights empowers you with a comprehensive analysis of your Request for Proposal (RFP) responses, including response tracking and performance analysis. 

Venue Directory enables you to refine your strategy and stay ahead of the competition so you can make informed decisions for future bids and maximise your venue's potential.

List your venue on venuedirectory.com for free to get started.