Top Five Benefits of Instant Booking for Event Planners

Event planning can be a time-consuming and tedious process, especially when it comes to booking venues. Traditional methods of booking can take days or even weeks, with back-and-forth communication between planners and venue owners. 

However, with the advent of instant booking platforms, the process has become much more efficient and streamlined. In this blog post, we will discuss the advantages of instant booking platforms for event planners and how Venuedirectory.com can help.

What is Instant Booking?

Instant booking is a technology that allows event planners to book venues instantly without waiting for confirmation from the venue owner. It works similarly to booking a hotel room or flight online, where you can see real-time availability and book immediately. 

With such immediate booking solutions, event planners can browse through a marketplace of venues, see live availability for their desired dates and times, and book the venue on the spot.

Top 5 Benefits of Using Instant Booking Platforms

As mentioned before, instant booking platforms lets you browse venues online and see availability for the dates, times, and locations required in real-time. It eliminates the need to send a Request for Proposal (RFP), allowing you to book the venue you want when you want it in just a few clicks!

The top 5 benefits of using these platforms are: 

Benefit #1: Save Time and Resources on Venue Finding

An aftermath of the pandemic, event planners are still seriously under-resourced with significantly scaled-down teams. It’s the same for venues and hotels.

The Cvent Planner Sourcing Report indicates that venue and hotel staffing shortages are affecting the sourcing process. Around 30% of respondents pointed out issues such as delayed RFP responses, inexperienced hotel staff, and reduced available amenities due to these shortages.

Instant booking overcomes these challenges and makes this process much easier for both planners and venues. You can book meeting spaces instantly at short notice, meaning you have more time to focus on other event logistics and operate more quickly with limited resources. By streamlining the time-consuming venue booking process, these online platforms save hundreds of hours per year in an industry stretched for time.

Benefit #2: Transparent Pricing and Exclusive Discounts

Instant booking allows planners to quickly and easily see availability and book a space then and there for the price quoted before others do! Some even provide priority availability and access to exclusive pre-negotiated discounts without hidden costs sneaking up later: what you see is what you pay—simple!

Plus, when you book a venue through the instant booking portal, you pay up-front for the space and time you need through a secure payment service. There are no more concerns about venue payment terms or invoice delays—you can leave the legal team out of it!

Benefit #3: Real-time Availability Insights

Instant booking empowers meeting planners to view real-time availability for meeting rooms. It eliminates the need for time-consuming back-and-forth communication, providing planners with immediate access to a comprehensive list of options based on their preferred location and time frame. 

Planners get insight into different features of the venue, like rooms, offsite and on-site facilities, and dining options, to make an informed decision. This not only saves valuable time but also ensures that planners can secure the perfect space for their meetings without delay.

Benefit #4: Swift and Seamless Confirmation Process

Get instant confirmation for your booking requests and move forward with your plans without any uncertainty or waiting period. Instant booking platforms instill confidence in planners, knowing that their reservations are promptly acknowledged and confirmed, contributing to a smoother planning experience.

Benefit #5: Flexible Cancellation Policies

Instant booking comes with the added advantage of accessing flexible cancellation policies. It gives you the peace of mind that you can make necessary adjustments to your reservations without encountering excessive complications or penalties. This added flexibility allows for adaptability in the face of changing circumstances, providing an extra layer of convenience and assurance to meeting planners as they navigate the planning process.

Venuedirectory.com: The Ultimate Instant Booking Platform for MICE Venue

Venuedirectory.com is the UK's leading venue marketplace, offering an unparalleled instant booking platform for Meetings, Incentives, Conferences, and Exhibitions (MICE) event planners. With a vast array of venue options, it is the go-to destination for effortlessly and efficiently finding the perfect space for any type of event.

1. Expansive Venue Selection

Venuedirectory.com boasts an extensive marketplace of venues, catering to all types of events, from intimate meetings to large-scale conferences. With almost 380,000 unique meeting spaces and conference centres across 310 cities worldwide, planners are spoiled for choice, ensuring they can find the ideal venue that meets their specific requirements, regardless of location.

2. Real-Time Availability and Transparent Pricing

One of the standout features of Venuedirectory.com is its real-time availability insights, allowing planners to instantly see which venues are available for their desired dates and times. With transparent pricing, there are no hidden fees or surprises. Also, Venuedirectory.com negotiates exclusive discounts and offers with venue owners, ensuring you secure the best possible rates.

3. Seamless Online Booking and User-Friendly Interface

Venuedirectory.com offers a smooth online booking experience. The user-friendly interface is designed for intuitive navigation, allowing event planners to filter venues based on location, price, capacity, and other specific requirements.

4. Dedicated Meeting Specialists

Venuedirectory.com offers a team of knowledgeable meeting specialists for those seeking personalised assistance. Their experts can take the burden off event planners by leveraging their industry expertise to find the most suitable and affordable venues, saving time and effort.

5. Comprehensive Supplier Network

In addition to finding the perfect venue, Venuedirectory.com provides access to a vast network of trusted suppliers for corporate events and meetings. From catering to entertainment, planners can source everything they need from a single platform to elevate their event and create an unforgettable experience for attendees.

6. Sustainable Venue Options

For planners prioritising sustainability, Venuedirectory.com offers a range of eco-friendly venue options with accreditations from organisations like BREEAM, Green Flag Award, Green Key, and Green Tourism. These accreditations ensure that venues meet strict environmental standards, making it easy for planners to choose a sustainable option that aligns with their values and event objectives.

The Future of Venue Booking is Instant

Instant booking platforms have changed the MICE industry. By embracing it, you can streamline your event planning process, save time, money, and resources, and focus on what matters most – creating exceptional events. 

With its powerful instant booking platform, extensive venue selection, transparent pricing, and comprehensive supplier network, venuedirectory.com is the ultimate solution for MICE event planners seeking efficiency, convenience, and a seamless booking experience. So, book your first venue now!